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Information on data processing and protection for students

Dear students,
in the following you will find information concerning the processing of your personal data within our company in accordance with Art. 13 and 14 of EU Data Protection Regulations. If required, you will find further information on the internet at https://www.mobile-university.de/datenschutz. The provision and processing of your data is necessary within the framework of your student contract and to organise your studies at our university.

Responsible

According to Art. 4 Para. 7 EU-DSGVO

SRH Fernhochschule – The Mobile University
State-approved university
Kirchstraße 26
88499 Riedlingen
Telefon: +49 7371 9315-0
E-Mail: info@mobile-university.de  

Trägergesellschaft: SRH Fernhochschule GmbH, Kirchstraße 26, 88499 Riedlingen

Executive Manager: Prof. Dr. Ottmar Schneck
Telephone: +49 7371 9315-0
info@mobile-university.de

Data Protection Officer

Symbion AG
Lisa Schraud
Robert-Koch-Str. 3
97230 Estenfeld
Mail: datenschutz@mobile-university.de

Processing Purposes

for which your personal data will be processed

  • contract management and billing
  • creation and administration of a student ID card
  • organisation of services offered (e.g. courses, lectures, seminars, excursions, internships)
  • exam organisation and conduction, result management and notification
  • proof of participation and performance
  • information on events and offers at the university
  • internal university communications

Usage for other purposes

  • introduction, testing, support and maintenance of IT systems and applications
  • supervisory and control powers (e.g. controlling, internal auditing, data protection officer)
  • organizational analysis, quality assurance measures
  • fulfilment of legal documentation and reporting obligations

Legal Basis

  • Art. 6 Para.1 lit.b EU-DSGVO for the fulfilment of the student contract
  • Art. 6 Para. 1 lit.a if your consent has been obtained

As well as obligations under laws such as

  • Hochschulstatistikgesetz (higher education statistics act)
  • Landeshochschulgesetz (state university law)

Data

categories concerning your person, which are processed if required for the above purposes

  • identity data, address and contact data
  • accounting data
  • data specified in the Hochschulstatistikgesetz (higher education statistics law) according to data set descriptions
  • data that you make available to us or in the university applications on your own initiative
  • photos
  • scholarship information
  • data for and from IT usage (such as user IDs, passwords, access protocols)

Categories of Recipients

to whom the data required for the respective purpose are disclosed (by transmission or by granting access; and only insofar as not possible without personal reference)

Internal

  • student service
  • employed lecturers of your chosen offers
  • examination office
  • university marketing, communication
  • financial accounting (debtors)
  • quality management
  • IT

External

  • independent lecturers
  • ministries and regional councils responsible for higher education
  • corporate auditing of SRH Holding SdbR
  • associations and companies awarding scholarships
  • service providers for the fulfilment of the purposes mentioned above
  • IT-supporting and -maintaining external companies
  • participating and supporting bodies in the defence of claims and legal proceedings

Transfer to third countries

outside the EU or countries accepted by the EU with an equivalent level of data protection

  • Only with your knowledge and corresponding consent

Storage Limits

  • Your data will be blocked for access after your de-registration and fulfilment of statistical and legal obligations. Further statistical evaluations are carried out anonymously.
  • Your data will be stored with your consent for up to 40 years after de-registration and then deleted. They will be deleted immediately upon revocation.

Data Origin

concerning information not provided by you

  • partner universities
  • agencies
  • Hochschulstart (service portal for university applications)
  • parents or guardians
  • cost bearers

Data categories that the university receives and processes from third parties about you

  • nomination data
  • application data
  • if you do not apply directly
  • where applicable, billing or emergency data for minors
  • with rehabilitants

 

Your Rights

  • information about personal data concerning you (Art. 15 EU-DSGVO)
  • correction of your data (Art. 16 EU-DSGVO)
  • deletion of your data (Art.17 EU-DSGVO) as long as there are no storage obligations to the contrary
  • restriction of processing (Art. 18 EU-DSGVO)
  • right to data transfer (Art. 20 EU-DSGVO)
  • complaint to the responsible State Commissioner for Data Protection

Abbreviations

EU-DSGVO = EU-Datenschutzgrundverordnung (EU Data Protection Regulations)
BDSG = Bundesdatenschutzgesetz (federal data protection act)
LHG = Landeshochschulgesetz (state university law)
i.c.w. = in connection with (legal basis results from several laws)